Management Services Division

ADMINISTRATION DIVISION
MISSION

Together in shaping a fishing community that is advanced, tenacious and capable of progressing in tandem with the nation’s development as well as creating modern fisheries.

CLIENT CHARTER

  1. Manage the disposal of LKIM fixed assets that have reached its expiration and have been identified for disposal are settled within a period of 3 months after the inspection report is approved.
  2. Submit the verification report on the fixed assets of the division each year before 31 January the following year.
  3. Manage applications to occupy quarters within a period of 14 working days subject to the documents submitted by applicants are complete.
  4. Provide transportation services to LKIM officers/staff according to Task Priority.
  5. Prepare inventory supplies and office equipment to LKIM Headquarters/State/PPI/Complex subject to the approval of allocations and priority of needs, 1 month after receiving the application.
  6. Give allocation approval to LKIM State/PPI/Complex within a period of 3 weeks from the application date subject to the documents submitted are complete.
  7. Process vehicle/computer loan form within a 1 day working period provided the documents are complete.
  8. Settle petty cash claim bills within a 1 day working period provided that the supporting documents submitted are complete.
  9. Prepare the approval letter for promotions counter application from private companies/commercial banks.
OBJECTIVES OF DIVISION

  • Provide an effective and efficient support service in office management, personnel welfare, quality improvement and asset management.
  • Prepare office equipment and facilities as well as other related matters.
  • Build-up and maintain the whole assets of LKIM.
A. TASKS OF THE GENERAL ADMINISTRATION SECTION

  • Provide basic facilities and equipment for creating a work environment that is comfortable and satisfactory.
  • Manage and regulate the rental of State/Regional LKIM offices.
  • Manage and supervise the transportation facility services and office inventory supply as well as other material supplies to internal customers of LKIM.
  • Plan, monitor, and coordinate allocations as well as maintenance/upgrade/repair works of LKIM offices.
  • Manage the equipment/fittings of Headquarters, State, PPI and Region.
  • Manage the inventory maintenance of Headquarters/State/Regional LKIM.
  • Prepare the budget paper to obtain relevant allocations from the Operations Fund and Internal Resources Groups.
  • Secretariat of the Office Safety Meeting.
  • Manage the maintenance of office vehicles.
  • Manage the purchase of new office vehicles.
  • Manage the office inventory purchase of Headquarters, State, PPI and Complex.
  • Manage vehicle requirement bookings for official matters of the Board, Seminars, Courses, etc.
  • Renewal of road tax and insurance of LKIM’s official vehicles including pay order to the Finance and Accounts Division.
  • Provide the Petronas and Shell Fuel Indent Card including the cancellation of the mentioned cards.
  • Manage registration matters/distribution of mail.
  • Manage vehicle loans.
  • Manage computer loans.
  • Manage housing/land loans.
  • Manage petty cash expenditure.
  • Manage official printing.
  • Manage supplies of office stationeries /souvenirs.
  • Manage the delivery of mail/packages.
  • Manage food and beverage bookings for meeting/meet-up.
B. TASKS OF THE ASSET MANAGEMENT SECTION

  • Manage disposal of LKIM’s fixed assets that have reached its expiration and have been identified for disposal.
  • Submit the fixed assets verification report of the division annually.
  • Manage applications for occupying LKIM quarters.
C. TASKS OF THE LEGAL SECTION

  • Provide legal advice to LKIM, Fishermen’s Association and subsidiaries of LKIM.
  • Manage and responsible for research and ‘getting-up’ for each court case and monitor as well as report the progress of litigation cases.
Contact us:
Administration Division
Lembaga Kemajuan Ikan Malaysia,
Aras 3, Wisma LKIM, Jalan Desaria,
Pulau Meranti, 47120 Puchong,
Selangor.
Tel : 03-80649000
Fax : 03-80603546

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